Job details
Pay: $26 - $35 an hour
Job type: Full-time
Shift and schedule: Monday to Friday
Location: 230 3rd Ave, Waltham, MA 02451
Benefits
- Continuing education credits
- Disability insurance
- Health insurance
- Life insurance
- Paid parental leave
- Parental leave
- Visa sponsorship
Full job description
Description:
Ballentine Partners is a leading independent wealth management firm headquartered in the Boston area, with additional offices in Florida and New Hampshire and clients worldwide. Our client families rely on us to be their most trusted advisor. We work hard to help them simplify their complex financial lives and ensure the impact of their wealth is aligned with their goals. We believe a healthy work-life balance is integral to success, and our compensation philosophy and team structure foster a collegial work environment. We are truly a team; we believe in one another and support each other as we work toward a common goal. We are looking for passionate, caring, curious, innovative, and collaborative individuals to join our firm.
Ballentine Partners is looking for an enthusiastic Hospitality Administrator to join our administrative team and provide courteous and professional services to guests in our Waltham office.
Responsibilities include:
- Greet all guests in a professional, friendly, hospitable manner.
- Open and close visitor area, client pantry, and front conference rooms including wiping down surfaces, restocking drinks, etc.
- Coordinate food for all meetings both internal and external.
- Manage audio visual equipment (Zoom) for meetings in the front area as necessary.
- Support creation of meeting materials and meeting supplies as needed.
- Utilize the client preference sheets in preparation for client meetings.
- Handling all incoming and outgoing mail and packages via USPS, FedEx, UPS, etc. including scanning to appropriate parties and managing follow up as needed.
- Other duties as assigned.
Requirements:
The right candidate will be someone who has the following skills:
- High School Diploma or GED.
- Minimum of 1 year front desk experience in a similar setting.
- Excellent phone etiquette and interpersonal skills.
- Excellent verbal communication skills.
- Excellent organizational skills with the ability to multitask.
- High levels of dependability.
- Able to work with minimum supervision.
- Knowledge of MS Office (Word, Excel, Outlook, PowerPoint).
- Can take initiative and act proactively (i.e., anticipates problems, raises suggestions).
- Can work both independently and in a team structure with a diverse group of people.
- Can juggle and prioritize a variety of tasks daily.
- Is highly organized with a very strong attention to detail.
- Has excellent interpersonal & relationship skills including a positive and collegial attitude.
- A high school diploma or GED are preferred. A minimum of 1 year of experience in a similar role working for a professional services company or hotel concierge is required.
This is an in-office only position Monday through Friday from 8:30am to 5pm.
Ballentine Partners offers a wide array of benefits completely paid for by the firm including dental, vision, short term disability, long term disability and life insurance as well as cost sharing on medical insurance. We offer extensive time off benefits including vacation time, unlimited personal sick time, paid family sick leave, paid parental leave, sabbaticals, community time off and so much more. We have a corporate matching program as well as support certifications and continuing education for our team members. Ballentine is a family friendly and flexible work environment. Our culture is collaborative and built on supporting each other to grow not only the business but each other as well.
For more information on our culture please view our Impact Report and our Culture page.
Ballentine Partners compensation is made up of a base salary and performance bonus. The hourly range for this position is $26 to $35 and is commensurate with experience. Performance bonuses are based upon company and personal performance and are paid out annually.
We will sponsor applicants for work visas.
Ballentine Partners is an Equal Opportunity Employer and we are dedicated to providing an inclusive environment for all employees. All employment is based upon qualifications, merit, and business need. We encourage applications from those who share our commitment to promoting a diverse, welcoming, and inclusive community.
